Project Manager, Transformation Program Delivery, Transformation Implementation Office
Required Position
Full-Time Term Appointment until August 30, 2027
Responsibilities
Working closely with the Lead Transformation Officer, the Project Manager oversees the project implementation plans, budgets, and schedules, and the allocation of project resources. This position is the main point of contact with project clients to determine requirements and identify implementation issues. The Project Manager prepares the detailed project plans, project charter, timelines and specific deliverables, completes the status reports, and continually assesses interdependencies and implementation risks requiring solutions.
The Project Manager leverages project management best practices and tools to provide timely reports and identify implementation issues. The Project Manager interacts with many individuals throughout the life cycle of a project and is the main source of information on the status of project delivery. This position tracks the project performance and analyzes the deliverables against requirements to ensure that all budgetary objectives are met in a timely manner.
The Project Manager works directly with the various departments to ensure that project deliverables are completed within the budget and defined scope. The incumbent coordinates with all teams working on the project to ensure that goals are met on time and that each team’s deliverables are compatible with all others and oversees assigned staff to this specific project to aid them in this goal.
- Assist the Lead Transformation Officer in the development of project management documents such as project plans and key deliverables, budgets, project schedules, and scope statements;
- Meet with transformation project clients to assess their needs and define project requirements, acceptance criteria and project timelines;
- Coordinate the allocation of project resources to ensure the project team has what’s needed at the right time;
- Communicate project expectations to team members in a timely and clear manner. Provide training and guidance to various cross-discipline resources on project management strategies, methods, processes, tools, approaches & methodologies and where appropriate suggests improvements to the overall methodology to the Transformation Implementation Office;
- Monitor tasks assigned to team members and help them understand what’s expected from them in terms of project milestones and deliverables. Identify and manage project dependencies and critical paths;
- Maintain and monitor project plans, project schedules, work hours, budgets, and expenditures. Ensure that project delivery deadlines are met and changes identified as required;
- Manage project scope by ensuring any changes in scope are documented and approved by the Lead Transformation Officer, Transformation Program Delivery;
- Preparing presentation materials for transformation stakeholder meetings. Document and follow up on important actions and decisions from meetings;
- Ensuring projects adhere to frameworks and all documentation is maintained appropriately for each project;
- Lead teams in identifying and mitigating risks and opportunities. Identify solutions to remove roadblocks and drive corrective actions to meet project goals and business improvement;
- Supervise the project procurement process and ensure compliance with policies and administrative procedures;
- Be the liaison between the project team, Transformation workstream leads, and stakeholders throughout the project life cycle. Align, manage, and navigate external dependencies and key stakeholders outside the TIO;
- Maintain, or committed to creating an equitable, diverse, and inclusive working environment; and
- Provide visibility and transparency on project status to the project team, Transformation workstream Leads, Executive Team and other stakeholders.
Qualifications
- Undergraduate degree in Economics, Business/Public Administration, Commerce or related field;
- Project management certified (PMP);
- Between 3-5 years experience working as a Project Manager in a large organization (post-secondary preferred). Demonstrated experience in Agile and Lean process mapping. Experience working with transformation projects would be considered an asset;
- Project Manager interacts with many individuals throughout the life cycle of a project and must demonstrate excellent communication skills;
- Must have problem-solving skills that allow them to quickly come up with solutions and strategies;
- The Project Manager must be able to adapt to changes, and apply Agile and Change management methodologies;
- Requires very strong organizational skills such as time management, delegation, planning, goal setting, results-oriented, and fact-based decision-making, among others; and
- Ability to work fluently, oral and written, in both official languages (French/English) preferred.
The official University hours of operation shall be from 9:00 a.m. to 4:30 p.m., Monday through Friday, during, and including, the months from September to April, and from 8:30 a.m. to 4:00 p.m Monday through Friday during and including May to August., amounting to thirty-three and three-quarter (33.75) hours per week.
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Applications will only be accepted through our online form.